Fill in an application form for FU. (It exists also in German.) [ For people employed at TU and HU, this form is not necessary if you don't need a reimbursement from the funds of the Graduiertenkolleg. ] People who are employed at FU make a cross at "business travel" in the headline, people from HU and TU only at "travel by external parties (non-employees)". Send it at least three weeks in advance by email, preferably in a single file if it is not much trouble, to the spokesman, as well as to the secretary, Tamara Knoll.
From-To is the first and last day of the trip.
If you need a (refunded) overnight stay somewhere else because you cannot reach the destination without an intermediate overnight stay, the travel application should name, in Destination(s), all cities where you stay, for example "Graz and Semriach, Austria".
Specify the country, if not Germany.
Generally: If there is a field to filled in, don't leave it empty. If it says "Date, time", give at least an estimate of the time when your business starts and ends. If it asks about advance prepayment and you did not receive any, write 0.
Attachment: Some letter or print-out of the website from which the location and duration (begin and end) of the event(s) can be seen.
Financing through: 04 19 32 13 02 / 190 33 200 / 52 590 - 846 (new number as of 2023, already filled in in the forms)
You probably never want to mark that travel costs are (partly) waived. Instead, mention (possible) refund through a third party.
Recently, for people from HU and TU, the approved travel applications ("duly noed") are sometimes sent to your home address. You need them for the reimbursement.
People from HU and TU, in addition, have to fill out an application form of their employer, even if they need no funds from the Graduiertenkolleg. (This allows them to travel.)
Travel reimbursement
Apply soon. There is a cut-off date of 6 months, but since we don't process the applications so fast, better don't delay it.
Attach your tickets, receipts for conference fees, and hotel receipts.
Attach the travel application froms with the approval notice, in case you have them.
Generally: If there is a field to filled in, don't leave it empty. If it says "Date, time", give at least an estimate of the time when your business starts and ends. If it asks about advance prepayment and you did not receive any, write 0.
You can extend your trip for combination with a private trip of at most five working days. To get a refund for the travel, you should provide a comparison with what the ticket would cost if you had traveled directly without the private stay. (screenshot/printout etc.)
